Being efficient is more important than ever. If you can do more things in less time, then you can fit more revenue opportunities into your schedule. Or you can use that extra time to take care of yourself or spend time with your loved ones.
These three strategies are simple ways to become more efficient today. They don’t require much in the way of material because efficiency is above all a mental attitude.
You may think that multitasking is a great way to be more efficient. After all, what can be more efficient than doing more than one thing at the same time? Actually multitasking is not efficient and hinders your productivity. The effort of shifting continually from one task to another makes us feel tired mentally, increases the risk of distraction and reduces our attention span. A 2010 study found that only 2.5 percent of people are able to multitask effectively, so you’ll probably be more efficient if you shift your attention orderly from one task to the next instead of multitasking.
Avoid Unnecessary Meetings
This also includes video meetings. Before calling a meeting always ask yourself if you could achieve the same result with an email or a phone call. If the answer is “Yes”, then that meeting is unnecessary.
If you decide that a meeting is necessary, then make sure that the participants understand in advance what’s the agenda of the meeting and what’s the expected result. This way everyone will be on the same page, reducing wasted time and ensuring that the meeting stays on track.
Delegate and Become More Efficient
Delegating is a key skill for business owners and those in management positions. Empower your team and learn to break down a task to identify the segments that others may execute more efficiently than you. As you improve your delegation skills, use these guidelines:
- Pick the right person for the task at hand.
- Be clear about expected outcomes
- Make sure the person has the right tools and resources
- Tolerate risks and mistakes.
Here at the Greater Riverside Hispanic Chamber of Commerce, we are committed to supporting small businesses and economic development with advocacy, business referrals, marketing opportunities, training programs, student internships and scholarships.